Privacy policy
Effective Date: October 9, 2024
At The Maryland Society of Pathologists (“we,” “us,” “our”), we are committed to protecting your privacy. This Privacy Policy outlines the types of information we collect, how we use and safeguard that information, and the choices you have regarding your personal data. By using our website at https://mdpathology.org (the “Site”), you consent to the practices described in this policy.
1. Information We Collect
We collect the following types of information when you visit our Site, register for membership, purchase products, or engage with our services:
- Personal Information:
When you register for membership, make a donation, or purchase products/services, we may collect personal information such as your name, email address, mailing address, phone number, payment information, and any other details you provide. - Non-Personal Information:
We may collect non-personal information such as browser type, device information, IP address, and how you interact with our website to improve the user experience. - Cookies and Tracking Technologies:
We use cookies and similar tracking technologies to enhance your experience on our Site, for analytics, and for advertising purposes. You can adjust your browser settings to reject cookies, but this may affect certain functionalities of the Site.
2. How We Use Your Information
The information we collect is used in the following ways:
- Membership and Services:
To process membership applications, renewals, and deliver membership benefits. - Purchases and Donations:
To process your orders for products or services and to handle donations. - Communication:
To communicate with you about your membership, updates, and important notices. This includes emailing you regarding payments, membership renewals, event updates, and policy changes. If you provide your consent, we may also send you promotional and marketing information. - Member Directory:
By signing up as a member of The Maryland Society of Pathologists, you give us permission to use your personal information (such as your name, contact information, and membership details) to maintain a Member Directory. This directory may be shared with sponsors and partners of The Maryland & DC Society of Pathologists to foster professional networking, collaboration, and sponsorship opportunities.- Request Removal: If you do not wish to be included in the Member Directory, you can request removal by emailing us at contact@mdpathology.org
- Improvement of Services:
To analyze website traffic and usage to improve the quality and effectiveness of our services. - Compliance:
To comply with legal obligations, such as tax filings and regulatory requirements.
3. Sharing Your Information
We do not sell, trade, or rent your personal information to third parties. However, we may share your information in the following cases:
- Service Providers:
We may share your information with trusted third-party service providers (such as payment processors and shipping services) to facilitate the delivery of services and products. For example, products purchased from our Site are processed and fulfilled by Printful® Inc., and they are subject to Printful’s privacy policies. - Sponsors and Partners:
As part of your membership, we may share your personal information contained in the Member Directory with sponsors or partners of The Maryland Society of Pathologists to enhance member benefits and sponsor relationships. - Legal Compliance:
We may disclose your information to comply with applicable laws, regulations, or legal processes, or in response to valid requests by public authorities (such as law enforcement).
4. Data Security
We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, loss, misuse, or alteration. However, no method of transmission over the internet is entirely secure, and we cannot guarantee absolute security.
5. Data Retention
We retain your personal information for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, or reporting requirements. Once your information is no longer needed, it will be securely deleted or anonymized.
6. Your Privacy Choices
You have the following rights regarding your personal information:
- Access and Correction:
You can request access to the personal information we hold about you and correct any inaccuracies. - Deletion:
You can request the deletion of your personal data, subject to legal obligations that require us to retain certain information. - Marketing Preferences:
You can opt out of receiving marketing and promotional emails by following the unsubscribe instructions in our communications. However, you will still receive important emails related to your membership or transactions. - Directory Removal:
If you do not wish to be included in the Member Directory, you can request removal by emailing contact@mdpathology.org - Cookies:
You can control the use of cookies through your browser settings.
7. Children’s Privacy
Our services are not directed to individuals under the age of 18, and we do not knowingly collect personal information from children under 13. If you believe we have collected such information, please contact us at contact@mdpathology.org and we will take steps to delete it.
8. Third-Party Links
Our Site may contain links to external websites operated by third parties. We are not responsible for the privacy practices or the content of those websites. We encourage you to review the privacy policies of those third-party sites before providing any personal information.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or for other reasons. We will notify you of any significant changes by posting the updated policy on our website and updating the effective date.
10. Contact Information
If you have any questions or concerns about this Privacy Policy, or if you wish to exercise your privacy rights, please contact us at:
Email: contact@mdpathology.org
Address:
The Maryland Society of Pathologists
22 S Greene Street
Baltimore, MD 21201
United States